Created by:
Teresa Garanhel
A well-defined code of conduct helps you set clear expectations for workplace behavior, and a solid disciplinary framework ensures you can address issues fairly and consistently.
This editable template gives you everything you need to guide employee conduct and handle misconduct professionally.
It’s ready to customize and use as part of your employee handbook or internal HR policies.
What's a code of conduct & disciplinary policy?
This template combines two essential HR tools: a Code of Conduct, which defines the standards of behavior expected from employees, and a Disciplinary Policy, which outlines how your organization manages misconduct.
It provides a ready-to-use framework that covers:
- Expected behaviors aligned with company values (like respect, collaboration, and inclusion).
- Examples of misconduct and gross misconduct.
- A step-by-step disciplinary process, from informal warnings to formal hearings and appeals.
- Clear procedures for investigations, confidentiality, and employee rights.
You get a transparent, fair, and legally compliant approach to maintaining professional standards across your organization.
Who's it for?
This template is designed for people leaders who want to formalize their approach to workplace conduct.
If you’re building or refreshing your employee handbook, preparing for compliance audits, or managing a growing team, this resource helps you:
- Define behavioral expectations clearly and consistently.
- Protect your organization’s culture and reputation.
- Ensure fairness and transparency in handling disciplinary matters.
- Support managers in applying policies confidently and correctly.
How to use the template
- Download and customize: Access the file and replace the placeholder text (like “[insert company name]”) with your organization’s details.
- Adapt for your context: Review the sections on misconduct, investigations, and disciplinary procedures to ensure they align with your country’s employment laws and internal processes.
- Review with legal or HR advisors: While comprehensive, this is a general template, so always check local regulations to ensure compliance.
- Share with your teams: Include it in your onboarding materials, employee handbook, or HR portal so everyone knows what’s expected.
- Train managers: Use it as a guide during manager training to ensure consistent, fair application of the policy.
With this policy in place, you’ll strengthen trust, accountability, and professionalism across your organization, as well as create a culture where everyone understands the standards and consequences that support a safe, respectful workplace.
Download your code of conduct & disciplinary policy
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