Created by:
Sabrinthia Donnelly
We've created a practical and easy-to-use verbal warning template specifically designed for HR and People leaders like you.
This verbal warning template isn't just a blank form; it's a guide to ensure you capture all the essential details, maintain consistency, and protect your organization.
What is a verbal warning email template?
A verbal warning template is a structured format for documenting conversations you have with employees about performance or conduct issues.
Even though it's called a "verbal" warning, you'll want to document it in writing afterward - that's where this template really comes in handy.
It helps to make sure you cover all the important points during the conversation and creates a paper trail for your records.
Who is it for?
Verbal warning templates are primarily designed for managers, supervisors, people leaders, and HR professionals who need to address employee performance or behavioral issues.
Whether you're a first-time manager who's never had to give corrective feedback before or an experienced people leader who wants to make sure you're handling things consistently across your team, a template for verbal warnings can be incredibly useful.
Basically, anyone in a position where they need to provide formal feedback to employees can benefit from having a structured approach.
How to use our email template for a verbal warning
Suppose you’re using an email template for verbal warnings. In that case, you’ll typically want to have the actual conversation face-to-face or over a video call first, then follow up with the email documentation.
The email is your written record of what was discussed. It has space for you to add specific details about the situation, such as the date, the performance or conduct issues you discussed, what expectations you set going forward, and so on.
This template helps you:
- Keep the message consistent and professional.
- Clearly explain the issue and expectations for improvement.
- Show that the employee was informed and given a chance to respond.
- Maintain documentation in case the issue continues later on.
Download your free verbal warning email template
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