Created by:
Teresa Garanhel
When something doesn’t feel right in your company, you want your people to feel confident about speaking up.
A clear and trusted whistleblowing procedure helps you build a culture of openness and integrity, one where issues are surfaced early and handled responsibly.
This editable template gives you a solid foundation for creating or updating your own internal reporting policy.
What is a whistleblowing procedure template?
A whistleblowing procedure template sets out how employees and other stakeholders can report suspected wrongdoing, unethical behavior, or risks within your organization.
It outlines what qualifies as whistleblowing, how to raise a concern, and what happens once a report is made.
This particular template includes guidance on key areas such as confidentiality, investigation processes, and protections for whistleblowers.
It’s designed to help you ensure that every concern is handled fairly, transparently, and without fear of retaliation.
Who is it for?
This template is designed for Chief People Officers, HR leaders, compliance teams, and anyone responsible for building or managing internal policies.
If you’re working to strengthen your organization’s culture of accountability or formalize your internal reporting channels, this resource is for you.
It’s particularly useful for companies that don’t yet have a documented whistleblowing process or want to review and refresh their existing one.
How to use the template
You can download and customize the template to reflect your organization’s specific needs. Here’s how to get started:
- Add your company details. Replace placeholders with your own contact details.
- Review and adapt. Make sure the examples and process steps align with your company’s culture, legal obligations, and local regulations.
- Collaborate with legal or compliance teams. Before rollout, it’s a good idea to review the policy with your legal advisors to ensure compliance with relevant whistleblowing laws.
- Communicate and train. Once finalized, share the policy with your teams and ensure managers understand how to handle reports confidently and fairly.
This template helps you promote transparency, accountability, and trust across your organization, because when people feel safe speaking up, everyone benefits.
Download your whistleblowing procedure
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