Created by:
Teresa Garanhel
Creating clarity around what employees can order and expense for their home office is essential for both productivity and fairness.
Our working from home equipment policy template helps you set consistent, transparent guidelines for how remote and hybrid team members access and manage their work-from-home equipment, all while keeping costs under control.
What is a working from home equipment policy template?
A working from home (WFH) equipment policy template is a ready-to-use framework that outlines how employees can request, purchase, and get reimbursed for their home office equipment.
It covers everything from what’s included in a standard kit (like laptops, monitors, and keyboards) to how additional equipment can be approved or reimbursed.
This template also includes guidance on:
- Expense limits and price guidelines
- The approval process for equipment purchases
- What happens when employees leave the company and must return equipment
In short, it gives you a structured, compliant way to manage remote work equipment without reinventing the wheel.
Who's it for?
This template is designed for HR leaders, People teams, and Operations managers who want to:
- Support remote and hybrid employees with clear, fair policies
- Streamline expense approvals and reimbursement processes
- Maintain consistency across different regions and employment types
- Reduce administrative back-and-forth when setting up new hires
How to use the template
- Review and customize the policy sections to match your organization’s structure and local legal requirements.
- Replace placeholders (like approval contacts or software names) with your internal details.
- Adjust price limits and standard kit items to reflect your company’s budget and tech stack.
- Align with stakeholders by sharing the draft with your People team, Finance, and IT for review and approval.
- Publish and communicate. Once finalized, upload the policy to your company’s HR hub or employee handbook, and communicate it to your teams as part of your onboarding and remote work setup.
By using this template, you’ll save time, ensure fairness, and help your people feel supported in their remote work setup.
Download your working from home equipment policy
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